Operations21 May 20267 min
Closing the month without chasing four people for numbers
Receivables on one side, supplier payables on the other, and a reconciliation that takes an afternoon instead of a week.
Rahul MenonOperations lead
All piecesMonth end is rarely hard because the numbers are complicated. It is hard because they live in four places and no two of them agree about what a credit note is.
The reconciliation nobody should be doing
When bookings and money sit in separate systems, someone spends the first week of every month rebuilding the relationship between them by hand — matching a supplier invoice to a booking reference, then to the proforma, then to the payment.
- Post every payable against the booking that created it, at the moment it is committed.
- Keep credit notes attached to the original invoice, not filed as new documents.
- Reconcile continuously, so month end is a review rather than a rebuild.
The test is simple. On the second of the month, can you say what last month made, without asking anyone?
